Many of us are starting to produce regular reports on REF Compliance for Faculties or Schools to monitor OA research outputs. What do our Schools want? How we can provide it? Glasgow and Kent Skyped today to share experience.
Both universities use EPrints for our repositories Enlighten and KAR, have the EPrints REF CC plugin, and are building on reports. Glasgow showed us reports they’ve made by adding Excel macros on the Eprints REF report data.
A chart to show % of compliant items and an ‘at risk’ list have been popular, the reports also include a list of records, with the relevant fields showing where we still need information, such as Acceptance date. Kent have got a date delimiter working for the Eprints generic reporting.
We imaged how a basic chart like this might evolve over time.
We also talked about the Acceptance Date conundrum. We need it, but we can’t make Acceptance Date mandatory for many reasons such as not knowing the date at deposit, wanting to continue to enable deposit of pre-prints and other OA material not eligible for REF, encouraging early deposit… and more. Doing rigorous monitoring and reporting will help us to understand and fill the gaps, we’ll also need more communication. Glasgow have long offered mediated deposit Enlighten, and Valerie has been updating Open Access Process for Publications. Kent are setting up a new mediated deposit service for the University of Kent’s institutional repository (Kent Academic Repository (KAR)). The launch of a mediated service model is to provide reassurance to researchers, and the university as a whole, that outputs are eligible for the REF.