RCUK Open Access Reporting

Well done if you have already completed something to return to RCUK.

Seems there are a variety of approaches.

I’ve gone for trying to answer the questions directly so have a spreadsheet of transactions extracted from our finance system.

As the transactions are not always one to one per article processing charge I’ve used the items we have marked ‘gold’ on our spreadsheet to identify numbers by publisher and hope this is useful to RCUK.  Of course some of them have not yet been actually paid from our finance system so the lists don’t match precisely.

So that info is ‘ready’ and I have also been looking at licence details on our repository.  We are going to re-run this dataset now that we have checked and added some additional details.

So I’ve taken data from 3 different places and I know it is not perfect but I hope fit for purpose.  What is more worrying is the time and effort so I am very keen to build some better data recording and reporting via our Pathfinder projects and by working with Jisc initatives.

Budget at 31/07/14
Sub-Total Paid to Publishers £397,671.53
Sub-Total Of Other Expenditure £2,151.09
Total Actual Expenditure £399,822.62
Block grant £887,408.00 100%
Balance of block grant £487,585.38
Estimated committed to 31/07/14 £90,100.00
Estimated balance of block grant £397,485.38 44%
44% budget left with 33% of the budget allocation period to go.
We expect to spend all of the funds:
Activity is ramping up
There was a slow start to spend as we had various pre-payments in place before the 1st April and have used some of these first before using the RCUK funds.
There are a number of applications pending decision on open access.
There may also be some further recoveries to the RCUK fund to be made.
As a guide to number of articles per publisher we have provided a list of publications that we have allocated for payment against RCUK funds. Some of these may not yet be paid but be included in the commitments figure above.

Has anyone got a ball of wool?


Does anyone remember those adverts in the Sunday Post that asked for a ball of wool ‘Has anyone got a ball of Paton’s 3 ply in araucania ranco to finish a jumper?’

Well I have had a successful day’s knitting today.

Like many I’ve been confused about the various initiatives working on addressing Open Access requirements.  I’m very keen to avoid duplicating effort whilst also wanting to drive ahead and deliver solutions and not wait to see if something else that I don’t  know much about might help.

1) I had a useful chat with Stuart Lawson from Jisc Collections.  They have been looking at how to capture information about open access costs to use in pricing discussions etc.  We are cross referencing with our metadata wish list and hopefully going forward we can agree how things relate (map) or use the same terms.   Potentially a simple extract from systems could then be sent to Jisc.  The Jisc template could provide a useful tool to those organisations that do not have central systems to store this information.

2) Simon Kerridge and I sat in on the Jisc Monitor webinar this morning and I got a bettter idea of some of the deliverables planned as well as a strong sense that Jisc are listening to community ideas and requirements.  I look forward to being more involved.

3) A survey is being planned (what another time consuming survey?)  – had a chat with the organiser and noted that some info could perhaps be re-used e.g. if people had already sent in data to other surveys could they send that in rather than start from scratch – yes was the answer

Over the last few days I have been unravelling the RIOXX plans a bit too and so I think the main task there is to talk to systems folk (in my case EPrints) and identify exactly what is being offered and how we can knit that together with our metadata requirements to zip up a reasonably comprehensive set of OA metadata and reports.

There is a lot to do and a lot of questions but I feel a bit more informed today.

Repository Fringe – part 3

I was lucky enough to attend the Repository Fringe 2014 in Edinburgh on the 30th and 31st July, representing the University of Kent. It was my first time at the fringe and I really enjoyed the event – many thanks to all the organisers and speakers for making it so enjoyable!

There were a number of talks about the Jisc OA Pathfinder projects across the few days which really helped me gain a better understanding of what each project is working towards, as well as presentations on some of the other initiatives happening at the moment to support OA processes. You can find live blogs from both days of the event here:

Day one
Day two

It was really helpful to get an overview of everything that is going on to help tackle some of the issues we as a community are having trying to support OA. I think the way in which institutions are working together to develop solutions is really amazing and the pathfinder projects seem to be a great way of achieving this. It’s good to know we are not alone!

Repository Fringe – part 2

Masud Khokhar and Louise Tripp represented Lancaster University at Repository Fringe. It was a great event and many thanks goes to colleagues from Edinburgh for organising the event.

Some great things came out of the presentation on End to End project by Valerie McCutcheon. You can find the presentation here. We knew that we had to work closely with RIOXX but it was further clarified during the RIOXX session. RIOXX has become an agreed vocabulary among all research councils, however it is not backward compatible and that is why it makes dateAccepted field mandatory. The focus of RIOXX has also shifted from being an open application profile to one that is specific to publications. It seems like RIOXX would be a subset of the metadata application profile that what we are developing in the E2E project.

It was great to see the project’s strong links with EPrints, HHulOA reiterated. There are also strong links with the work that the Edinburgh lead LOCH project is doing. It was also great to see the twitter feeds and people responding to the presentation and the deliverables of the project.








Don’t forget, places have almost ran out on our 4th of September Glasgow workshop. See here for more details.

Process Review

Just returned from an internal open access process review.  Very useful – we shared a lot of information, identified some actions, and kept calm.

in the beginningother stuff

We’ll be writing our thoughts up and comparing them with others at the 4th September workshop….maybe we will get some inspiration or be able to share a solution we have found to a common issue.

Repository Fringe

Enjoyed a day at repository fringe on Thursday.  Thank you colleagues from Edinburgh for organising this.

Many colleagues and speakers reinforced the view that we do need to work together and bring together the different parts of the open access jigsaw of requirements into a coherent specification and the different tools and initiatives need to keep talking to bring the support together.

I felt very positive after the update from EPrints services.  I do feel we have a stronger EPrints community now and can work together better on our shared wish lists and working with EPrints to deliver priorities.

Here is my short presentation from the day:


Thank You!

A big thank you to the 13 folk who came to London School of Hygiene and Tropical Medicine today to discuss open access metadata requirements.

More re questions than answers at this stage but no major surprises arising.   Lots of work to do including contacting some stakeholders to clarify what they need in terms of reporting.

I will tidy up the spreadsheet (may be next week out of office till Friday)

Looking forward to to the workshop on 4th September.  Thanks for views on how to progress the metadata discussion  – these will be used.

Informal Metadata Discussion anyone?

I’ve been having a chat with Alison Sutton (Reading) re metadata – ‘What exactly does that field mean?’ ‘Do we need that field as well as that one?’ etc

A few of us are meeting in central London PM 28th July c2-4pm to talk about open access metadata based on the document at:


If anyone wants to join us please let me know.  I will be out of the office later today returning 22nd July but basically if you want to come along consider it in the diary and I will check numbers and firm up venue (if you are based in central London maybe you can offer a meeting room….)



Workshop Glasgow 4th September

Come along to a workshop in Glasgow on 4th September to look at open access examples from different organisations, identify issues, suggest solutions, and consider what fields we need in our systems to manage open access.


All very welcome.  Outputs will of course be shared via distribution lists and this blog




Project Meeting Lancaster 7th July

A very useful meeting held at Lancaster yesterday.

We explored metadata and processes for open access a bit more and outlined plans for our first workshop which will be advertised soon and will comprise largely of:

  • Process walkthroughs to identify areas of inefficiency and best practice using examples from the institutions who attend
  • Looking at the fields required for open access management with the aim at identifying the essential fields and any significant issues

I’ve put a positive spin on the rather grim quote about witches outside the castle – embrace those who have different ideas – don’t condemn them.

embrace our differences lancaster castle process